Appointment Automation
Every step of your appointment process — from the first patient inquiry to the confirmation and reminder — can run automatically. Receptys.ai handles the entire flow via WhatsApp and Telegram so your team can focus on delivering treatments.
The Problem
Manual appointment booking looks inexpensive until you measure the actual time cost. A front desk staff member handling 20 bookings per day — each involving back-and-forth messaging, calendar checking, and confirmation follow-up — can spend three to four hours on administrative tasks alone.
Add the cost of after-hours inquiries that go unanswered, bookings that fall through due to slow responses, and no-shows from patients who never received a reminder — and manual booking becomes one of the most expensive processes in your clinic.
Hours spent answering the same questions and manually confirming appointments that an AI could handle in seconds.
Patients who message outside business hours often do not follow up the next day — those inquiries are lost revenue.
Patients who are not reminded simply forget. Each no-show is both a revenue loss and a wasted slot.
In Practice
Automation does not mean impersonal. It means the right information reaches the right patient at the right time — quickly and accurately.
A patient sends a message on WhatsApp or Telegram asking about a treatment. The AI responds in under three seconds with accurate information.
Based on your live calendar, the AI offers the patient available appointment times that match their needs.
The patient selects a time. The booking is confirmed and recorded without any staff involvement.
The system sends a reminder the day before and on the day of the appointment. The patient can reschedule in the same chat if needed.
Full Automation
Receptys handles the entire pre-appointment workflow without any manual steps. A patient can go from their first message to a confirmed booking in under three minutes — at any hour of the day.
The AI is trained specifically on your clinic data. It only answers from information you have provided — services, pricing, team availability, FAQs, and promotions. It never fabricates information or makes promises you have not authorised.
Reminders
Reminder messages sent via WhatsApp and Telegram have open rates far exceeding those of email. Patients see them quickly because they arrive in messaging apps they are already using throughout the day.
Receptys sends reminders at intervals you configure — typically 24 hours and 2 hours before the appointment. Each reminder gives the patient their appointment details and an easy way to reschedule if needed, which turns potential no-shows into rescheduled bookings rather than lost revenue.
Calendar Integration
Receptys syncs with Google Calendar so your team always has an accurate, up-to-date view of the day's schedule. When the AI books an appointment, it appears in your calendar immediately.
This means your clinical team does not need to log into a separate system to see what is scheduled. They can work from the same calendar tool they already use, with every AI-managed booking appearing automatically.
Who It's For
Appointment automation delivers the strongest return for clinics that have high inquiry volumes, limited front desk staff, or a significant share of after-hours patient activity.
High volume of WhatsApp inquiries about Botox, fillers, and laser treatments. AI handles all pricing and availability questions automatically.
Routine check-ups and hygiene appointments are ideal for automation. Patients book, receive reminders, and reschedule without staff involvement.
Complex treatment menus with many procedure variations. AI gives accurate answers and books the correct appointment type first time.
Getting Started
Setup is designed to be completed by a clinic manager or owner — no technical background required. You can be live with full appointment automation in under 15 minutes.
Create an account with no credit card required. You get 14 days of full access to test with your real clinic data.
Link Telegram, WhatsApp, or both. Enter your services, pricing, and business hours.
Turn on the AI and watch bookings arrive in your dashboard. Step in at any time to assist a patient or adjust the setup.
14-day free trial. No credit card required.
Start free trial